How to Make Your Meetings Effective: The Keys to Productivity
Example of a digitized meeting using an E-MEETING module connected to SESAHUB
Digitizing Industrial Meetings: A Key Performance Lever with SESAHUB
Meetings are essential to the smooth operation of an industrial organization. They help align teams, monitor performance, and make decisions.
However, they are often perceived as too long, poorly structured, and sometimes ineffective. Lack of preparation, unreliable KPIs, or insufficient action tracking are all factors that limit their impact.
In the era of Industry 5.0, it is becoming essential to transform these moments of collaboration into true operational management tools through digitalization and visual management.
Why Digitize Your Meetings?
Digitizing meetings makes it possible to move from a traditional approach to a more fluid, collaborative, and results-oriented model.
With tools such as SESAHUB and connected displays, you can:
- display real-time KPIs
- structure discussions around reliable data
- track agreed actions
- improve team responsiveness
- strengthen employee engagement
Meetings become shorter, more efficient, and more action-oriented.
1. Define a Clear Objective for Every Meeting
Every meeting should have a specific objective.
A well-defined objective helps:
- structure discussions
- avoid unnecessary digressions
- facilitate decision-making
Example: ❌ "Review production performance" ✅ "Analyze yesterday's SQCDP deviations and define corrective actions"
With SESAHUB, objectives can be directly linked to real-time performance indicators, giving immediate meaning and purpose to the meeting.
2. Structure the Agenda with Real-Time Data
A structured agenda is essential to ensure meeting effectiveness.
It should include:
- topics to be discussed (prioritized)
- time allocated to each topic
- responsible stakeholders
- expected decisions
Thanks to a connected display powered by SESAHUB, the agenda can be:
- displayed in real time
- enriched with production KPIs
- dynamically updated during the meeting
This transforms a static presentation tool into an interactive management solution.
3. Limit the Number of Participants
Having too many participants slows down discussions and makes decision-making more difficult.
Best practice:
- invite only the people directly concerned
- favor short and focused meetings
Digitalization also makes it possible to share information remotely through connected displays, without requiring the presence of all employees.
Effective method: Apply Jeff Bezos' "Two Pizza Rule": a meeting should not include more people than two pizzas can feed, typically 6 to 8 participants maximum.
4. Control Time Through Visual Management
Time management is a key performance factor.
To achieve this:
- set a limited duration (30 to 45 minutes maximum)
- appoint a facilitator
- monitor progress in real time
With a connected display and SESAHUB, you can:
- visualize remaining agenda items
- display key SQCDP indicators
- maintain focus on priorities
Visual management helps naturally keep meetings on track.
5. Turn Discussions into Concrete Actions
An effective meeting should result in clear and measurable actions.
At the end of the meeting:
- summarize decisions made
- define required actions
- assign responsibilities
- set deadlines
SESAHUB allows you to:
- record actions directly during the meeting
- link them to the relevant KPIs
- monitor their progress in real time
This transforms a simple discussion into a structured continuous improvement management process.
6. Manage Your Meetings with SQCDP Indicators
In an industrial environment, meetings must be based on reliable indicators.
The SQCDP model is particularly well suited:
- S – Safety: incidents, accidents
- Q – Quality: defects, non-conformities
- C – Cost: productivity, performance
- D – Delivery: on-time delivery
- P – People: attendance, skills
With SESAHUB, these indicators are:
- collected automatically
- centralized within a single platform
- displayed in real time on connected screens
Meetings then become a key moment to analyze performance and decide on the actions to be taken.
7. Rely on Connected Displays for Effective Visual Management
Connected displays play a central role in the digitalization of meetings.
They allow you to:
- display live KPIs
- share a common vision
- facilitate dynamic meetings
- improve data understanding
Combined with SESAHUB, they become true digital visual management tools, accessible at every level of the organization:
- shop floor
- production cell
- meeting room
- management level
8. A Complete Solution for Digitizing Your Meetings: SESAHUB
SESAHUB fully supports an Industry 5.0 approach by providing a single platform to:
- centralize industrial data
- manage performance indicators
- facilitate production meetings
- monitor action plans
Thanks to dedicated modules (such as E-MEETING), you can:
- structure your meetings
- display KPIs in real time
- track decisions
- improve team coordination
Conclusion
Digitizing meetings is not just about using digital tools.
It is about fundamentally transforming the way performance is managed.
With SESAHUB and connected displays, meetings become:
- shorter
- more structured
- more visual
- more effective
They become a fully integrated part of a Lean approach and a true driver of continuous improvement and decision-making.